How To Renew Your Notarial Commission in the Philippines based on IBP Baguio-Benguet Chapter.
When to Renew Your Notarial Commission?
You have to renew your Notarial Commission within 45 days before the expiration of your Notarial Commission.
What Are The Requirements To Renew Your Notarial Commission?
- Petition for Renewal of Notarial Commission
- Three (3) Specimen Signatures
- Three (3) Passport Size ID
- Three (3) impression of Seal
- IBP and PTR receipts for the current year;
- Certificate of Membership or Admission to the Bar
- Certificate of Good Moral Character from two (2) IBP officers of your chapter
- Certificate from Bar Confidant (No pending Administrative Case)
- NBI Clearance
- RTC Clearance
- Complete Notarial Transmittal and Notarial Book
Submit all requirements to your RTC Clerk of Court. You can get your OBC Certifcate from the OBC office in the Supreme Court. For those outside Metro Manila, you can authorize a person, through an authorization letter or SPA, to get one for you and pay the mailing fee so that the clearance will be delivered to you. Take note that it will take about 2 weeks before you can receive the clearance so get it at least month before filing your petition. To get a good moral certificate from your chapter, pay your IBP fees plus other required fees. Wait for your oath taking after you submit all your requirements.
Take Note that there is a prescribed form of notarial book which you can purchase from RTC Clerk of Court. You also need the Court approval to use loose leaf books in case you are unable to buy the prescribed Notarial Book. (It’s about Php1,500, more or less)
What Will Happen If you Failed To Renew Your Notarial Commission 45 days prior to its expiration?
You will be treated as a new applicant, hence you have to go through the publication and hearing again.
In counting the 45 days, do you include holidays and weekends? Tia
Good day. How to avail po notarial book in Supreme Court. There is no available notarial book in the RTC where I am commissioned. Is there a way po to purchase the notarial book in SC and have it deliver to me? Thank you
I am not sure if the Supreme Court is selling the Notarial Book. If there is no Notarial Book in your area, you need to ask permission from the RTC Executive Judge to allow you to use a printed Notarial Book (.doc or excel). You may ask your local COC or IBP chapter for more details.
Paula Danica Tabaquirao says
Good day! What can we do if the Notarial Commission has not been renewed since 2011? can we still re-apply normally?
I believe that you can still apply but your application will be treated as a new applicant. It means that you have to comply with the publication requirements. It is best to visit your local COC for advice.
Atty Joseph Patrick Villanueva Britanico says
Good day. Is there any guidance from the Supreme Court regarding the renewal of the notarial commission during the period of pandemic?
There is no guidelines yet, however you may communicate with your RTC COC and local IBP Chapter if they have their own policy on the renewal. OBC permits remote application for OBC Clearance.